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PAYROLL SUPERVISOR

MODESTO CITY SCHOOLS
Modesto, CA Full-time
Posted on October 17, 2019

About the Employer

Modesto City Schools is a Pre-K through 12th grade district, serving approximately 30,000 students. The District is one of the largest employers in Stanislaus County, with over 3,200 employees. It is divided into three divisions: Business Services, Educational Services and Human Resources. An Associate Superintendent oversees each division and a variety of programs, such as Child Development, Child Welfare & Attendance, Special Education, Nutrition Services and Transportation. Modesto City Schools also offers a Beginning Teachers Support and Assessment Program (BTSA) with a state approved Induction Curriculum by which new teachers attain their Professional Clear Credential. Recognizing that as educators, we are life-long learners, Modesto City Schools offers extensive staff development opportunities to all employees: managers, teachers and classified staff. We also strategically recruit, hire and retain the highest quality employees that reflect the diverse population of our schools and community.

 

OVERALL RESPONSIBILITY:

Under general direction, provide leadership and assume management responsibility for the timely and accurate payment and reporting of all payrolls, related fringe benefits and statutory deductions.

 

SPECIFIC RESPONSIBILITIES:

  1. Organize and direct the activities and operations of the Payroll department; participate in the development and implementation of departmental policies and procedures.
  2. Direct the preparation of classified and certificated payrolls and related payroll cycle functions, including retirement audits, retirement invoices and internal and external audits.
  3. Develop, maintain and implement departmental processes and procedures; analyze and recommend payroll and benefits software modifications; coordinate and participate in activities connected with the development and maintenance of automated payment systems.
  4. Assure accurate reporting of Federal, State and special payroll taxes and fund contributions; distribute rate changes to interested parties.
  5. Establish, create, develop and maintain payroll and position control data in the integrated software system including pay schedules, salary schedules, bonus codes, pay types, work calendars, control groups and voluntary deductions.
  6. Create, audit and file employee pay and tax documents; prepare and file State and Federal taxes and related reports and surveys.
  7. Serve as a technical resource to District administrators and staff regarding payroll policies; assist in the preparation of required analysis of payroll information for negotiations.
  8. Interpret and apply provisions of negotiated contracts between the District and bargaining units regarding payroll.
  9.  
  10. Train, supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.
  11. Prepare and maintain a variety of reports, records and files related to personnel and assigned activities.
  12. Communication with administrators, personnel and outside organization to coordinate activities, resolve issues and conflicts and exchange information; attend a variety of meetings as assigned.
  13. Effectively communicate and maintain cooperative relationships with those contacted int he course of work.
  14. Perform other related duties as assigned.

 

WORK YEAR:

  • Approved days as specified on the Management Salary Schedule.

SALARY:

  • Management Salary Schedule

 

QUALIFICATIONS:

Knowledge/Ability:

Minimum Requirements:

  • Knowledge of and ability to apply accounting principles and procedures
  • Knowledge of and ability apply budge and fiscal procedures and methods.
  • Knowledge of and ability to apply payroll, fringe benefit and retirement regulations and procedures.
  • Knowledge of and ability to apply management and contract administration principles and practices.
  • Knowledge of and ability apply effective supervision techniques
  • Knowledge of and ability to apply problem solving processes and techniques
  • Ability to utilize technology as appropriate to the position
  • Ability to understand and implement complex oral and written directions given in English.
  • Ability to compose clear, complete and concise correspondence and reports independently using correct grammar, syntax, punctuation and spelling.

 

  • Desirable Qualification:

Knowledge of and ability to apply laws and regulations applying to school district accounting operations.

 

EXPERIENCE:

  • Minimum Requirements:

Five years (5) increasing responsibility performing accounting, auditing, and payroll work.

  • Desirable Qualifications:

Five years (5) increasing responsibility performing school accounting, auditing, and payroll work.

EDUCATION/CREDENTIAL:

Minimum Requirements:

  • Completion of two (2) years of course work at an accredited college or university or equivalent combination of education and work experience related to the duties of the position.
  • Desirable Qualification:
  • Bachelor's degree in accounting or related field from an accredited college or university.

PHYSICAL CHARACTERISTICS:

With or Without the Use of Aids:

  • Sufficient vision to read small print.
  • Sufficient depth perception to file documents.
  • Sufficient hearing to hear normal and telephone conversations.
  • Ability to speak in an understandable voice and with sufficient volume to be heard at a normal conversation distance and on the telephone.
  • Sufficient dexterity to manipulate small objects, print or write legibly, operate telephone, use computer keyboard, typewriter and other business machines
  • Sufficient physical ability to sit or stand for prolonged periods of time.

 

REPORTS TO:

Associate Superintendent, Business Services or designee