Center Operations Coordinator - Kent and Sussex Counties
Job Title: Center Operations Coordinator
Department: Head Start
Reports to: Head Start Chief Officer
FLSA Status: Exempt
Approved Date: 7/15/2020
LOCATION: Location to be determined. Will be located at one of our facilities in Kent or Sussex Counties.
SUMMARY
This position serves as a Center Operations Coordinator for the Head Start program. The Center Operations Coordinator serves as the operational lead for the center, ensuring compliance with all program policies/procedures and Head Start, licensing or other regulations
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Administrative
- Ensure full implementation of all aspects of the Head Start program’s early learning system, policies/procedures, and tools with the goal of supporting all children to achieve School Readiness Goals.
- Ensures that facilities, materials, and equipment are safe, appropriate, and conducive to learning and reflective of the different ages and stage of development of each child, including children with disabilities.
- Ensure that classrooms, gym, and outdoor areas are supplied with developmentally appropriate materials.
- Implement program operations through policies and procedures, goals and objectives.
- Implement all monitoring systems required Head Start performance standards, state and DelaCare licensing regulations, CACFP and other agencies.
- Ensure adherence to Head Start performance standards, and to plan and direct work.
- Ensure the completion of all required child screenings and assessments, including 45 and 90-day requirements for new children and quarterly progress assessments for all children.
- Ensure that teachers integrate goals from Individual Education Plans (IEPs) for children with disabilities (in consultation with Mental Health/Disabilities Coordinator).
- Prepare and maintain timely documentation, reports and records in accordance with agency, state accreditation, and other requirements, including but not limited to:
- Review weekly MBI (managing by information) report and ensure all concerns are addressed in a timely fashion.
- Review quarterly MBO (managing by outcomes) report and ensure all concerns are addressed in a timely fashion.
- Participate in annual program self-assessment
- Support teachers in understanding child outcomes data and using it to improve practice.
- Participate in annual and quarterly planning to set, plan for, and monitor program goals.
- Contribute to annual review and revision of the program’s integrated service plan.
- Attend local, state and regional initiatives to represent the center and to develop professionally.
- Participate in team meetings, home visits, and community events as needed.
Supervision
Supervise staff and program, including coordination of the various program services, training the staff, in consultation with the Chief Head Start Officer.
- Interview, hire, supervise, and evaluate staff.
- Assure that staff educational development and training needs are met.
- Oversee required training of new hires; develop, conduct or arrange other training as needed for staff, parents or volunteers.
- Work with teachers to develop and support their individual development plan, including training plans for each teacher to obtain a bachelor’s degree or higher in Early Childhood Education or a related field.
- Resolve program issues concerning staff.
- Support the program on effective staff communications and relationships.
- Promote professional development among staff and contribute to staff education.
- Educates direct reports on all department and agency policies and procedures.
- Meets with assigned staff at least monthly to identify and resolve problems, manage projects, track goals, and review work processes and procedures.
- Supervise student interns as assigned; coordinate student and volunteer training.
Family Partnerships
Coordinate with Family Advocates to ensure full implementation of family services and parent involvement (in consultation with Health and Family Services staff.
- Model strong, positive relationships with families.
- Support Family Advocates to implement all aspects of family services program,
- Ensure parents are integrally involved in developing the program’s curriculum and approach to child development and education through regular meeting with Policy Council members and others.
- Coordinate training for parents and community members.
Service Coordination
- Ensure children’s individual health, nutrition, disabilities or mental health needs are met, through coordination with appropriate coordinators/specialists, and participation in case conferences as necessary.
- Develop a working knowledge of local community resources related to education and transition.
General Agency Requirements
- Maintain agency standards regarding confidentiality, quality, and productivity.
- Participates in assigned meetings, committees, events and training as required.
EDUCATION and/or EXPERIENCE
Bachelor's degree in Early Childhood Education, Child Development or related field, required. Previous experience managing a preschool program and staff, required.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Experience managing preschool program and managing staff.
- Knowledge of health and safety licensing requirements.
- Demonstrated computer literacy skills, using MS Office applications and other basic data systems including internet navigation.
- Must be honest, dependable and able to meet deadlines.
- Must maintain CPR and First Aid Certification.
- Physical exam, TB and Drug Screening and criminal background, required.
- Self-motivated and able to work independently.
- Ability to respond appropriately to the cultural differences present among the agency’s service population.
- Ability to communicate effectively, verbally and in writing.
- Ability to work flexible hours, including some evenings.
- Must have valid driver’s license which meets the requirements of the agency’s insurance carrier.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, and to talk and hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
The employee must lift a child weighing 40 pounds, up to 20 times a day if needed.