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Chief Financial Officer

Boys & Girls Club Of Topeka
Topeka, KS Full-time
Posted on October 18, 2019

Title: Chief Financial Officer

Performance Profile Source: Management Professional

Department: Executive

Reports To: Chief Executive Officer

Salary Function:

Exempt, Salary, 40 Hours/Week Minimum

Primary Function:

The Chief Financial Officer (CFO) provides both operational and programmatic support to the organization. The CFO supervises the finance unit and is the chief financial spokesperson for the organization. The CFO reports directly to the Chief Executive Officer and directly assists the Vice Presidents of Operations (VPO) and Vice President of Program Management and Design (VPPMD) on all strategic and tactical matters as they relate to budget management, cost benefits analysis, forecasting needs and the securing of new funding. The CFO and administration will define the process and implement the infrastructure/systems needed to support substantial growth over the next five (5) to ten (10) years. The CFO will continue to build and manage effective and streamlined administrative/financial systems, including financial, accounting, legal, information technology, human resources, and physical infrastructure.

KEY ROLES:

Leadership

Serve as a business partner to the CEO on the organization’s financial, budgeting, and administrative processes- including HR, payroll, and benefits functions – with an eye to continuously develop and improve systems.
Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans.
Work with the CEO and VPOs in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
Assess the benefits of all prospective contracts and advise the executive team on programmatic design and implementation matters.
Oversee the management and coordination of all fiscal reporting activities for the organization including organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract budgets.
Develop and maintain a system of internal controls to safeguard financial assets of the organization and oversee federal awards and programs. Oversee the coordination of activities of independent auditors ensuring all audit issues are resolved and all 501(c) 3 compliance issues are met, and the preparation of the annual financial statements is in accordance with federal, state, and other required supplemental schedules of information.
Oversee the production of monthly reports including reconciliations with funders as well as financial statements and cash flow projections for use by executive management, as well as the finance committee and board of directors.
Ensure credibility of finance department by providing timely and accurate analysis of budget, financial trends, and forecasts.
Strategic Planning

Work with the CEO on the strategic vision including fostering and cultivating stakeholder relationships on city, state, and national levels, as well as assisting in the development and negotiation of contracts.
Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans.
Assist in the design, implementation, and timely calculations of wage incentives and salaries for staff.
Provide recommendations to strategically enhance financial performance and business opportunities.
Evaluate and advise on the impact of long-range planning, introduction of new programs/ strategies and expansion.
Provides leadership in the development for the continuous evaluation of short and long term strategic financial objectives.
Resource Management

Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
Oversee payroll.
Monitor banking activities of the organization.
Ensure adequate cash flow to meet the organization’s needs.
Oversee business insurance plans and health care coverage analysis.
Oversee accounts payable and accounts receivable and ensure a disaster recovery plan is in place.
Prepare and approve preparation and finalization of monthly and annual financial reporting materials and metrics for board of directors.
Oversee budgeting, financial forecasting, and cash flow for administration, existing programs, and proposed expansions.
Involved in the evaluation and professional development initiatives.
Partnership Development

Works closely with Club leadership to maintain, analyze, and interpret general ledger for all funds.
Coordinate all audit activities.
Provide the VPOs and VPPMD with an operating budget. Work with the VPOs and VPPMD to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local, and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated ton appropriate personnel, and 3) monitoring compliance.
Support and assist staff with personnel related issues and ensures that policy and procedure is basis for any and all decisions.
Develops and implements processes that ensure employees are advised and understand BGCT policy and code of ethics.
Monitors and ensures that BGCT policy, procedure and code of ethics is the foundation for performance, conduct and decision making.
Supports staff in the interpretation of employee benefits.
Lead the BGCT technical consultants to design an IT plan and implement it successfully to meet IT needs (hardware and software) as the organization grows.


Marketing & Public Relations

Ensure a consistent and clear message of BGCT exists in our community.
Increase visibility of Club programs and opportunities.
Increase and enhance awareness on donation opportunities.
Routinely evaluate content of BGCT website and Facebook page to highlight areas of interest regarding BGCT programs, donation opportunities and donor recognition.
Represent self as a positive, professional and responsive representative of the Boys & Girls Clubs of Topeka.
Routinely recognize accomplishments of Directors and outcomes achieved in programs provided.
Positive role model for our club kids.
ADDITIONAL RESPONSIBILITIES

Ensure all cash flow systems within the agency are effective, minimize risk and reflect the highest degree of accuracy possible.
Ensure all hiring and firing practices are done in a consistent manner and in accordance with policy.
Development and implementation of an employee incentive program.
Awareness and implementation of BGCA standard practices for Ethics and Financial Oversight.
Awareness and implementation of BGCA standard practices for hiring staff and selecting volunteers of high character.
Provides any and all necessary financial requirements to BGCA upon request.
Ensures that expenses are paid timely.
Ensure that the necessary policies are in place to guide the finance committee and fiscal office in operating practices.
Utilize effective communication skills and professional standards of conflict resolution should a conflict arise.
Additional duties as assigned by supervisor.
RELATIONSHIPS

Internal: primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities of the organization. This will include support and assistance with any and all HR functions regarding staffing, hiring, terminating and employee counseling support needs. The CFO will have regular contact with staff as needed to discipline, advice, guide and counsel. Serves as the point of contact for the treasurer of the board of directors.

External: Maintains contact with BGCA on fiscal management strategies, staff hiring, termination and employee performance plan practices and initiatives. Establishes and maintains a relationship with established organizations that support youth development initiatives. Cultivate and recruit staff & volunteers to advance and expand opportunities and experiences of Club members. Cultivates and maintains strong relationships with donors and potential donors of the organization. Works effectively and cooperatively with all audit entities.

SKILLS/KNOWLEDGE REQUIRED:

Master’s degree in business, management or finance.
A minimum of 4 years work experience in a Boys & Girls Club or similar non-profit organization
Experience in creating and driving the analytic framework for planning and managing organizational change in a highly entrepreneurial organization
Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team
Proven effectiveness leading professionals in finance and accounting
Strong interpersonal skills, ability to communicate and inspire others
Demonstrated experience in financial management and accounting, ideally in the non-profit sector
Experience to include legal, audit, compliance, budget, and resource development
Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
Proven effectiveness leading professionals in finance and accounting
Technologically savvy, with the ability to identify examples of having worked with IT staff to develop and implement new processes and systems that increase efficiency in a fast-moving environment
Flexible self-starter able to multitask while also being highly detail-orientated
Personal qualities of integrity, credibility, and commitment to BGCT’s mission
Strong relationship builder and communicator with experience in leading diverse work teams, developing an organization wide strategy for program excellence, engaging community partners, and partnering with a CEO and board of directors
Demonstrates integrity, strives for excellence in his/her work, and has experience of leading others to new levels of effectiveness
Ability to recruit, train, supervise, and motivate staff/volunteers
Ability to deal effectively with conflict and discipline problems
Skills in fundraising events
Demonstrate excellent teamwork skills and collaboration to achieve successful outcomes
Demonstrate independent work skills to guide effective decision making and positive results for the BGCT
Acceptable KS MVR (meets BGCT insurance standards)
ENVIRONMENTAL & WORKING CONDITIONS

The majority of the work time is conducted in an office setting.

 

PHYSICAL AND MENTAL REQUIREMENTS

Demonstrated ability

Maintain a high energy level
Be comfortable performing multi-faceted projects in con junction with day-to-day activities
Regularly speak clearly, write earnestly, and hear the spoken word as well

Title: Chief Financial Officer

Performance Profile Source: Management Professional

Department: Executive

Reports To: Chief Executive Officer

Salary Function:

Exempt, Salary, 40 Hours/Week Minimum

Primary Function:

The Chief Financial Officer (CFO) provides both operational and programmatic support to the organization. The CFO supervises the finance unit and is the chief financial spokesperson for the organization. The CFO reports directly to the Chief Executive Officer and directly assists the Vice Presidents of Operations (VPO) and Vice President of Program Management and Design (VPPMD) on all strategic and tactical matters as they relate to budget management, cost benefits analysis, forecasting needs and the securing of new funding. The CFO and administration will define the process and implement the infrastructure/systems needed to support substantial growth over the next five (5) to ten (10) years. The CFO will continue to build and manage effective and streamlined administrative/financial systems, including financial, accounting, legal, information technology, human resources, and physical infrastructure.

Key Roles:

Leadership

  • Serve as a business partner to the CEO on the organization’s financial, budgeting, and administrative processes- including HR, payroll, and benefits functions – with an eye to continuously develop and improve systems.
  • Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans.
  • Work with the CEO and VPOs in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
  • Assess the benefits of all prospective contracts and advise the executive team on programmatic design and implementation matters.
  • Oversee the management and coordination of all fiscal reporting activities for the organization including organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract budgets.
  • Develop and maintain a system of internal controls to safeguard financial assets of the organization and oversee federal awards and programs. Oversee the coordination of activities of independent auditors ensuring all audit issues are resolved and all 501(c) 3 compliance issues are met, and the preparation of the annual financial statements is in accordance with federal, state, and other required supplemental schedules of information.
  • Oversee the production of monthly reports including reconciliations with funders as well as financial statements and cash flow projections for use by executive management, as well as the finance committee and board of directors.
  • Ensure credibility of finance department by providing timely and accurate analysis of budget, financial trends, and forecasts.

Strategic Planning

  • Work with the CEO on the strategic vision including fostering and cultivating stakeholder relationships on city, state, and national levels, as well as assisting in the development and negotiation of contracts.
  • Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans.
  • Assist in the design, implementation, and timely calculations of wage incentives and salaries for staff.
  • Provide recommendations to strategically enhance financial performance and business opportunities.
  • Evaluate and advise on the impact of long-range planning, introduction of new programs/ strategies and expansion.
  • Provides leadership in the development for the continuous evaluation of short and long term strategic financial objectives.

Resource Management

  • Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
  • Oversee payroll.
  • Monitor banking activities of the organization.
  • Ensure adequate cash flow to meet the organization’s needs.
  • Oversee business insurance plans and health care coverage analysis.
  • Oversee accounts payable and accounts receivable and ensure a disaster recovery plan is in place.
  • Prepare and approve preparation and finalization of monthly and annual financial reporting materials and metrics for board of directors.
  • Oversee budgeting, financial forecasting, and cash flow for administration, existing programs, and proposed expansions.
  • Involved in the evaluation and professional development initiatives.

Partnership Development

  • Works closely with Club leadership to maintain, analyze, and interpret general ledger for all funds.
  • Coordinate all audit activities.
  • Provide the VPOs and VPPMD with an operating budget. Work with the VPOs and VPPMD to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local, and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated ton appropriate personnel, and 3) monitoring compliance.
  • Support and assist staff with personnel related issues and ensures that policy and procedure is basis for any and all decisions.
  • Develops and implements processes that ensure employees are advised and understand BGCT policy and code of ethics.
  • Monitors and ensures that BGCT policy, procedure and code of ethics is the foundation for performance, conduct and decision making.
  • Supports staff in the interpretation of employee benefits.
  • Lead the BGCT technical consultants to design an IT plan and implement it successfully to meet IT needs (hardware and software) as the organization grows.

Marketing & Public Relations

  • Ensure a consistent and clear message of BGCT exists in our community.
  • Increase visibility of Club programs and opportunities.
  • Increase and enhance awareness on donation opportunities.
  • Routinely evaluate content of BGCT website and Facebook page to highlight areas of interest regarding BGCT programs, donation opportunities and donor recognition.
  • Represent self as a positive, professional and responsive representative of the Boys & Girls Clubs of Topeka.
  • Routinely recognize accomplishments of Directors and outcomes achieved in programs provided.
  • Positive role model for our club kids.

Additional Responsibilities

  • Ensure all cash flow systems within the agency are effective, minimize risk and reflect the highest degree of accuracy possible.
  • Ensure all hiring and firing practices are done in a consistent manner and in accordance with policy.
  • Development and implementation of an employee incentive program.
  • Awareness and implementation of BGCA standard practices for Ethics and Financial Oversight.
  • Awareness and implementation of BGCA standard practices for hiring staff and selecting volunteers of high character.
  • Provides any and all necessary financial requirements to BGCA upon request.
  • Ensures that expenses are paid timely.
  • Ensure that the necessary policies are in place to guide the finance committee and fiscal office in operating practices.
  • Utilize effective communication skills and professional standards of conflict resolution should a conflict arise.
  • Additional duties as assigned by supervisor.

Relationships

Internal: primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities of the organization. This will include support and assistance with any and all HR functions regarding staffing, hiring, terminating and employee counseling support needs. The CFO will have regular contact with staff as needed to discipline, advice, guide and counsel. Serves as the point of contact for the treasurer of the board of directors.

External: Maintains contact with BGCA on fiscal management strategies, staff hiring, termination and employee performance plan practices and initiatives. Establishes and maintains a relationship with established organizations that support youth development initiatives. Cultivate and recruit staff & volunteers to advance and expand opportunities and experiences of Club members. Cultivates and maintains strong relationships with donors and potential donors of the organization. Works effectively and cooperatively with all audit entities.

Skills/Knowledge Required:

  • Master’s degree in business, management or finance.
  • A minimum of 4 years work experience in a Boys & Girls Club or similar non-profit organization
  • Experience in creating and driving the analytic framework for planning and managing organizational change in a highly entrepreneurial organization
  • Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team
  • Proven effectiveness leading professionals in finance and accounting
  • Strong interpersonal skills, ability to communicate and inspire others
  • Demonstrated experience in financial management and accounting, ideally in the non-profit sector
  • Experience to include legal, audit, compliance, budget, and resource development
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
  • Proven effectiveness leading professionals in finance and accounting
  • Technologically savvy, with the ability to identify examples of having worked with IT staff to develop and implement new processes and systems that increase efficiency in a fast-moving environment
  • Flexible self-starter able to multitask while also being highly detail-orientated
  • Personal qualities of integrity, credibility, and commitment to BGCT’s mission
  • Strong relationship builder and communicator with experience in leading diverse work teams, developing an organization wide strategy for program excellence, engaging community partners, and partnering with a CEO and board of directors
  • Demonstrates integrity, strives for excellence in his/her work, and has experience of leading others to new levels of effectiveness
  • Ability to recruit, train, supervise, and motivate staff/volunteers
  • Ability to deal effectively with conflict and discipline problems
  • Skills in fundraising events
  • Demonstrate excellent teamwork skills and collaboration to achieve successful outcomes
  • Demonstrate independent work skills to guide effective decision making and positive results for the BGCT
  • Acceptable KS MVR (meets BGCT insurance standards)

Environmental & Working Conditions

  • The majority of the work time is conducted in an office setting.

Physical and Mental Requirements

  • Demonstrated ability
  • Maintain a high energy level
  • Be comfortable performing multi-faceted projects in conjunction with day-to-day activities
  • Regularly speak clearly, write earnestly, and hear the spoken word as well